Privacy Statement
This Privacy Statement outlines our data collection and processing activities in relation to our services. It explains how we comply with the Swiss Data Protection Act and the European General Data Protection Regulation (GDPR) when handling personal data. It also sets out your rights and provides contact information should you have any inquiries regarding your personal information.
1. Type of Data We Collect
Polixis aims to assist financial intermediaries, governments, regulators, and other customers with a legitimate interest in risk management. Our scope includes economic, financial, regulatory, judicial, Politically Exposed Persons (PEPs), sanctions-related, and other similar data.
We collect information exclusively from publicly available sources. Access to our products is restricted to our customers. Data is collected and processed in the public interest in accordance with Article 89 of the GDPR, as well as applicable provisions of the Swiss Data Protection Act.
2. Types of Personal Data We May Collect
Below are examples of personal data we may collect, where such data is available in the public domain:
Name
Date of Birth
Country of Residence
Citizenship
Tax Identification Number (TIN)
Professional Biography
Board Memberships
Public Filings
Bankruptcy Records
Disqualified Directors Lists
Wanted Persons Lists
Media Reports
Please note that profiles may contain all or only part of the above information. The scope and completeness of data depend entirely on its availability in public sources.
3. Data Accuracy
At Polixis, we apply rigorous research standards to ensure the accuracy and relevance of the personal data we process. However, due to the nature of public domain data and automated processing, inaccuracies or outdated information may occasionally occur.
If you believe that your personal data is inaccurate, irrelevant, or excessive, you may contact us at: [email protected].
We carefully review all requests. However, not all requests will result in modification or deletion of data, particularly where the data is deemed accurate, relevant, or where legal grounds justify its retention.
4. How We Collect Data
We collect data from sources available to the general public or made accessible through official or commercial channels, including but not limited to:
Business registries
Media reports
Sanctions, enforcement, and watchlists
Government open data portals
Online resources
Courts and law enforcement agencies
5. Why We Collect Data
We process data to:
Support users in conducting due diligence and risk assessments
Comply with regulatory requirements
Ensure efficient service delivery
Assist our customers in meeting their legal and compliance obligations
The processing of publicly available personal data is based on our legitimate interests or those of third parties.
6. Cross-Border Data Transfers
In the course of our operations, personal data may be shared with clients, partners, staff, or authorities (where legally required) across different jurisdictions.
This may involve transferring data to countries that do not provide the same level of data protection as your country of residence. In such cases, we implement appropriate safeguards in line with applicable data protection laws, including contractual protections in accordance with Articles 44–50 of the GDPR.
7. Legal Basis for Processing
We process personal data where:
The information has been made public by public authorities (e.g., governments, parliaments, agencies)
The information is publicly available online (e.g., media reports, Panama Papers)
The information has been made public by the data subject
The processing is necessary in the public interest, including areas such as financial crime prevention and anti-money laundering
8. Your Rights
As a data subject, you may have the following rights, subject to applicable laws and limitations:
Right to Information
You have the right to be informed about how your personal data is processed.
Right to Access
You may request access to your personal data and obtain a copy of the data we hold about you.
Right to Rectification
You may request correction or updating of inaccurate or incomplete personal data.
Right to Withdraw Consent
You may request the withdrawal or deletion of your data. Requests are assessed on a case-by-case basis in accordance with legal requirements.
Right to Object
You may object to the processing of your personal data under certain conditions.
Right to be Forgotten
You may request the deletion of your personal data, provided such request complies with applicable legal obligations.
Please note that these rights are not absolute and may be subject to legal exceptions.
9. Disclosures
Your personal data may be disclosed only to:
Our clients (users of our services)
Authorities where required by law (e.g., law enforcement agencies)
10. How to Contact Us
For any questions, comments, or complaints, you may contact us at: [email protected]
To protect your identity and comply with legal requirements, we may request:
Proof of identity
Proof of residence (to determine applicable legal framework, e.g., GDPR or Swiss DPA)
Power of attorney (if you are represented by an advisor)
11. Updates to This Statement
This Privacy Statement may be updated from time to time without prior notice.